Codification in Aid of Export Sales

What's Involved?

Experts in NATO Codification

We offer NATO Codification services to UK companies as an aid to marketing and sales of their products: - i.e. some foreign governments require NATO Stock Numbers (NSN's) allocated to products before they will purchase them, or add them to their inventories.

To qualify for our Codification services, companies must confirm to UK NCB that they hold the design rights to the items being submitted for codification, and agree to their company contact details/product data being visible on CSIS and all other codification products which contain CSIS data. You must also supply suitable source data (i.e. a technical drawing, specification, data sheet etc) applicable to each item being submitted for codification, at no cost to UK NCB.

The Codification Service is only for UK companies to aid their export sales. UK companies must either be the manufacturer of the product or hold the design rights. UKNCB will not codify items commercially for any other country outwith the United Kingdom.

Codifying your products offers the following benefits:

- Visibility of your products and company contact details on the UK MOD catalogue CSIS (Codification Support Information System). CSIS has over 7000 users and contains over 6 million NSNs and 11 million manufacturer and vendor part numbers.

- Visibility of your products and company contact details on the NATO Catalogue. NMCRL (NATO Master Catalogue of References for Logistics). NMCRL has 26 million user registrations and contains 17 million NSNs and 34 million manufacturer and vendor part numbers.

- Connecting with buyers and manufacturers. Because only equipment with an NSN can enter the UK defence supply chain, codification enables MOD buyers to source the right kit quicker and easier from manufacturers and suppliers featured in the catalogue.

Pricing

There is a charge per item for codification when the request originates from a commercial organisation. The cost is £60.00 + VAT per item up to 250 items. Companies wishing to codify items over 250 items are eligible for discounted pricing and should contact us for a quotation on 0141 224 2231 or email DESSEOCSCP-NCB-comrclsalesqry@mod.gov.uk with your requirements and we’ll get back to you.  

Companies wishing to codify items must agree to our Terms and Conditions.

E-Tasking

Companies must submit items for codification to UKNCB using our eTasking system. If you do not have an eTasking account, please complete and submit our Industry Application Form for an account to be setup for you. If you have any queries regarding this or require our form in an alternative format, please contact Tel No 0141 224 2231.

 

 

PDF Terms & Conditions

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Terms and Conditions

1. Scope of the Service

a. The scope of the Service is restricted to the NATO Codification of a maximum of 250 items submitted by the Customer. These terms and conditions apply to items under 250 items. Customers requiring more than 250 items should contact UKNCB Commercial Sales Manager on 0141 224 2231 or DESSEOCSCP-NCB-comrclsalesqry@mod.gov.uk.

b. Codification of an item does not provide the Customer access to the CSIS database. If the Customer requires access to CSIS database, a subscription licence can be purchased separately however the customer is required to have a MOD sponsor. If you would like to know more information about CSIS subscriptions, please contact 0141 224 2205 or DESSEOCSCP-NCB5@mod.gov.uk.

c. The Codification Service is only available for UK companies or UK Manufacturers that hold the design rights for items in aid of export sales. If you believe the conditions stated above do not fully reflect your requirements, please contact UKNCB for advice and guidance.

2. Codification Process

a. The Customer should contact UKNCB Codification Sales Manager, with any queries or interest in Commercial Codification.

b. The Customer is mandated to submit their requests through the CSIS e-Tasking to Industry facility, if the Customer has an e-Tasking account.

c. If the Customer does not have an E-Tasking account, UKNCB with provide the Customer with an Industry E-tasking application form. The Customer should submit this to the UKNCB Tasking Team in Room 2.3.00 of Kentigern House, 65 Brown Street, Glasgow, G2 8EX, or by email to: DESSEOCSCP-NCB-ComrclSalesQry@mod.gov.uk for an E-Tasking account.

d. For each line item submitted for Codification, the information required by UKNCB in order to raise the Codification task, is as follows:
i. The true manufacturer’s details or their NCAGE
ii. The true manufacturer’s part number/reference
iii. The item name
iv. Inventory/Domestic Management Code (IMC/DMC) (if applicable).
v. Source data suitable for Codification (refer to paragraph 3 below).
vi. An excel spread sheet is recommended for batch items.

3. Source Data

a. Source data must be provided by the Customer, for each line item submitted for Codification. The UKNCB or its Codification Contractor(s) will utilise the source data to create each record on the CSIS database. Source data must be supplied as a minimum in accordance with the latest edition of Defence Condition 117 (Defcon 117).

b. Source data must be from a UK manufacturer or the UK Company that hold the design rights.

c. The source data package should be uploaded using e-Tasking tool while submitting request.

4. Timescales

a. The UKNCB shall generate a task(s) on CSIS, and allocate the task to an approved Codification Contractor usually within two working days from receipt of the Codification request from the Customer.

b. The UKNCB will endeavour to codify items within 20 working days. The 20 working days timescale shall apply only where appropriate source data is supplied in accordance with the proposal, and no queries are generated against the submission.

c. The UKNCB will endeavour to codify urgent items within 5 working days; however urgent project work for the Ministry of Defence will take precedence over commercial requests.

5. Prices

a. The Prices for each line entry item submitted for codification are shown below. Companies wishing to codify over 250 items are eligible for discounted pricing and should contact UKNCB direct for a quotation.

b. In defining the total quantity of Items submitted for codification, the figure shall include Customer-supplied NSN’s.

c. The price shall be as stated in the table below at the time of order.

d. All prices are exclusive of VAT and other duties and taxes unless otherwise stated. Any VAT or other applicable duties or taxes are payable and shall be charged in addition.

e. UKNCB reserves the right to revise the pricing of the codification service. UKNCB will endeavour to provide 30 days’ notice of any changes before they are due to come into effect.

Commercial Codification Price Table
  Category Item Price Excl VAT Quantity Range (items)
1 Routine Commercial Codification (includes new Codification, screen-out, screen-out update, and SMD Form action) £60 1 to 250
2 Urgent Codification Request £100 1 to 20

 

6. Payment

a. The Customer shall pay for services via our payment gateway on the website. Instructions for this can be found on the website.

b. If the customer can’t pay for services via our payment gateway then the Customer must contact UKNCB directly to discuss alternative payment options. Alternative payment options will only be considered in exceptional circumstances.

c. Codification will not take place unless payment has been made upfront, or a Purchase Order has been submitted at time of requesting codification.

d. The Customer must upload a receipt of their purchase with their source data in E-tasking.

7. Refunds

Refund requests made after submitting the e-tasking request are handled on a case by case basis and are issued at UKNCB’s discretion. Such requests must be received within 24 hours of submission.

 

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