Codification in Aid of Export Sales

What's Involved?

Experts in NATO Codification

We offer NATO Codification services to UK companies as an aid to marketing and sales of their products: - i.e. some foreign governments require NATO Stock Numbers (NSN's) allocated to products before they will purchase them, or add them to their inventories.

To qualify for our Codification services, companies must confirm to UK NCB that they hold the design rights to the items being submitted for codification, and agree to their company contact details/product data being visible on CSIS and all other codification products which contain CSIS data. You must also supply suitable source data (i.e. a technical drawing, specification, data sheet etc) applicable to each item being submitted for codification, at no cost to UK NCB.

The Codification Service is only for UK companies to aid their export sales. UK companies must either be the manufacturer of the product or hold the design rights. UKNCB will not codify items commercially for any other country outwith the United Kingdom.

Codifying your products offers the following benefits:

- Visibility of your products and company contact details on the UK MOD catalogue CSIS (Codification Support Information System). CSIS has over 7000 users and contains over 6 million NSNs and 11 million manufacturer and vendor part numbers.

- Visibility of your products and company contact details on the NATO Catalogue. NMCRL (NATO Master Catalogue of References for Logistics). NMCRL has 26 million user registrations and contains 17 million NSNs and 34 million manufacturer and vendor part numbers.

- Connecting with buyers and manufacturers. Because only equipment with an NSN can enter the UK defence supply chain, codification enables MOD buyers to source the right kit quicker and easier from manufacturers and suppliers featured in the catalogue.

Pricing

There is a charge per item for codification when the request originates from a commercial organisation. The cost is £60.00 + VAT per item up to 250 items. Companies wishing to codify items over 250 items are eligible for discounted pricing and should contact us for a quotation on 0141 224 2231 or email DESSEOCSCP-NCB-comrclsalesqry@mod.uk your requirements and we will get back to you. 

Companies wishing to codify items must agree to our Terms and Conditions.

E-Tasking

Companies must submit items for codification to UKNCB using our eTasking system. If you do not have an eTasking account, please complete and submit our Industry Application Form for an account to be setup for you. If you have any queries regarding this or require our form in an alternative format, please contact Tel No 0141 224 2251.

 

 

PDF Terms & Conditions

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Terms and Conditions

1. Scope of the Service

a. The scope of the Service is restricted to the NATO Codification of Items submitted by the Customer in accordance with the terms of the Contract, until the contract expiry date.

b. The Codification Service does not include the through life maintenance of the Item records on CSIS (Codification Support Information Services)

c. Codification of an item does not provide the customer access to the CSIS database. If the Customer requires access to CSIS database, a subscription licence can be purchased separately.

d. The Codification Service is only available for UK companies or UK manufacturers that hold the design rights for the item to aid their export sales. UK companies must either be the manufacturer of the product or hold the design rights. The UKNCB cannot codify items commercially for any other country.

2. Codification Activities

a. All NATO Codification will be carried out in compliance with current Allied Codification Publications (ACodP Series) as issued by the NATO Maintenance & Supply Agency (NAMSA), under the authority of the NATO Group of National Directors on Codification (AC/135). These publications are supplemented by the UK Manual for Codification of Materiel (99-M1), and the UK Supply Management Data (SMD) Guide.

b. UKNCB has an enabling contract in place with an approved commercial codification contractor. UKNCB retains the right to either task the codification to an approved codification contractor(s), or to the in-house codification cell. Approved codification contractors operate in compliance with the current contractual Terms & Conditions for the NATO Codification of Materiel, and the Specification for the NATO Codification of Materiel.

3. Codification Process

a. The Customer should contact UKNCB Codification Sales Manager, with any queries or interest in Commercial Codification.

b. The NATO Codification of Items shall be carried out using the conventional CSIS on-line codification system. The Customer is encouraged to submit requests through the CSIS e-Tasking to Industry facility, if the Customer has an e-tasking account.

c. If the Customer does not have an E-Tasking account, UKNCB will provide the Customer with an Industry E-tasking application form. The Customer should submit this to the UK NCB Tasking Team in Room 2300 of Kentigern House, 65 Brown Street, Glasgow G2 8EX, or by e-mail to: DESSEOCSCP-NCB-comrclsalesqry@mod.uk for an E-Tasking Account.

d. Each request shall be submitted as a structured list of items or for batch items an MS Excel spread sheet can be input to E-Tasking also.

e. For each line entry Item submitted for Codification, the information required by UKNCB in order to raise the Codification task, is as follows:

- Line entry number. The true manufacturer’s details or their NCAGE.

- The true manufacturer’s part number/reference.

- The item name.

- Inventory/Domestic Management Code (IMC/DMC) (if applicable).

- Source data suitable for Codification (refer to paragraph 4 below).

f. For any item not manufactured by the Customer, the true manufacturers details (or NCAGE) must be supplied in addition to the Line entry number, manufacturers part number/reference, item name, Domestic Management Code (DMC) and supporting source data.

g. The addition of a Customer’s supplied reference-set to an existing NSN may be necessary when the Item being submitted for Codification screens-out to an existing NSN. This will only apply when the Customer’s supplied reference set is not already recorded on the screen-out CSIS record, and subject to 99-M1 compliance.

h. Where the Customer identifies an existing NSN in their Codification submission (Customer-Supplied NSN), the Customers supplied reference-set will be added to the existing NSN record, subject to 99-M1 compliance.

i. The Customer must ensure that lists of Items submitted for Codification are consolidated to ensure that each item is submitted once only.

4. Source Data

a. Source data must be provided free of charge by the Customer, for each line entry Item submitted for Codification. The UKNCB or its Codification Contractor(s) will utilise the source data to create each record on the CSIS database, using the appropriate Federal Item Identification Guide (FIIG). Source data must be supplied as a minimum in accordance with the latest edition of Defence Condition 117 (Defcon 117).

b. Source data must be from a UK manufacturer or the UK Company that hold the design rights.

c. The source data package shall be conveyed to the UKNCB or the UKNCB’s codification contractor, as directed by the UKNCB, using one of the following methods:

- If source data is available in soft copy, (tiff4, pdf or jpg format) or as agreed with the UKNCB, it shall be delivered by the Customer by uploading source data using e-tasking tool while submitting request.

- If source data is only available in hard-copy format, it shall be delivered by the Customer via messenger service.

5. Timescales

a. The UKNCB shall generate a task(s) on CSIS, and allocate the task to an approved Codification Contractor, or to the in-house codification cell, within two working days from receipt of the Codification request from the Customer.

b. The UKNCB shall notify the Customer of the address to whom the source data is to be sent, if applicable. In this instance, the Customer is to provide the source data within 3 working days from receipt of the address.

c. The addressee (the UKNCB or nominated Codification Contractor) shall raise an enquiry if source data is not received within five working days of the task being generated on the CSIS Tasking system.

d. For Items of UK origin, the UKNCB shall ensure that terminal status NSN’s are notified to the Customer within 20 working days from the task being generated on CSIS. The 20 working days timescale shall apply only where appropriate source data is supplied in accordance with this proposal, and no queries are generated against the submission. The 20 working day timescale applies to Items of UK origin only.

e. For Items of non-UK origin, the UKNCB shall ensure that terminal status NSN’s are notified to the Customer within 90 calendar days from the task being generated on CSIS. The 90 days timescale shall apply only where appropriate source data is supplied in accordance with this proposal, and no queries are generated against the submission. The 90-calendar day timescale applies to Items of foreign (non-UK) origin only.

f. Commercial Urgent Operational Requests are limited to 10 items and source data will need to be supplied at time of request. UKNCB will endeavour to meet realistic time frames; however urgent project work for the Ministry of Defence would take precedent over commercial requests.

6. Prices

a. The Prices for each line entry item submitted for codification are shown in the table below, and are linked to quantity ranges. The specific price applied is established from the actual quantity of items submitted for codification.

b. In defining the total quantity of Items submitted for codification, the figure shall include Customer-supplied NSN’s.

c. UKNCB reserves the right to revise the pricing of the codification service. UKNCB will endeavour to provide three months’ notice of any changes before they are due to come into effect.

d. All Prices are exclusive of VAT and other duties and taxes unless otherwise stated. Any VAT or other duties or taxes are payable and shall be charged in addition.

Commercial Codification Price Table
  Category Item Price Excl VAT Quantity Range (items)
1 Routine Commercial Codification (includes new Codification, screen-out, screen-out update, and SMD Form action) £60 1 to 250
1a Routine Commercial Codification (includes new Codification, screen-out, screen-out update, and SMD Form action) £54 251 to 1000
1b Routine Commercial Codification (includes new Codification, screen-out, screen-out update, and SMD Form action) £45 Above 1000
2 Urgent Operational Request*
*UKNCB will endeavour to meet deadline, however we must reinforce that project work for the MOD will take precedent over Commercial/Industry tasks.
£80* 1 to 1000

 

13. Payment

a. The Customer shall pay for services via our payment gateway on the website. Instructions for this can be found on the website.

b. If the customer can’t pay for services via our payment gateway then the Customer must contact UKNCB directly to discuss alternative payment options. Alternative payment options will only be considered in exceptional circumstances.

c. Codification will not take place unless payment has been made upfront, or a Purchase Order has been submitted at time of requesting codification.

d. The Customer must upload a receipt of their purchase with their source data in E-tasking.

14. Refunds Refund requests made after submitting the e-tasking request are handled on a case by case basis and are issued at UKNCB’s discretion. Such requests must be received within 24 hours of submission.

 

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